SECURED ACCESS

Access to the EPTDA MD-IDEX on-line appointment maker is password protected. Each participating company will receive one set of credentials – username and password – to login to their private area, schedule appointments with other companies and download their agenda.

DISTRIBUTORS

Participating distributors will have the possibility to book, during almost one week, up to eight appointments (25 minutes each) with the participating manufacturers.

MANUFACTURERS

Participating manufacturers will access the booking tool after the distributors, and set, during almost one week, up to six appointments (25 minutes each) with the participating distributors.

COMMON SESSIONS

After the distributors’ booking session and the manufacturers booking session, a common booking session lasting one full day will allow each participating company – distributors and manufacturers alike – to fill-in their blank agenda slots by scheduling appointments with other available companies.

The MD-IDEX credentials will be sent to the first representative of the member company (unless agreed otherwise in particular cases, upon request).

REGULATIONS

  • All appointments must be made within the allocated time intervals, respectively, and through the dedicated online MD-IDEX appointment maker. Set appointments cannot be changed outside the allocated time intervals.

  • Cancellations by the “inviting” company are only possible during their allocated booking session. The invited company may not refuse an appointment made by the inviting company.

  • All participants are requested to attend the set appointments. In case they cannot do so due to unforeseen circumstances, they are requested to inform the other party accordingly, as soon as possible, and to arrange a meeting at another time, during or after the annual convention.

  • After the MD-IDEX on-line booking sessions, participants can download their individual meeting agendas.

MD-IDEX REGISTRATIONS & GUIDELINES

It is mandatory for EPTDA manufacturer members to host a table at the MD-IDEX / OPEN MD-IDEX sessions. The table is booked automatically during the registration process for each EPTDA Annual Convention. The total number of meeting slots available is 14, and both distributors and EPTDA manufacturer members are eligible to book respectively 8 and 6 meeting slots.

Only EPTDA member companies and qualified distributor prospects can participate in the MD-IDEX. Non-member manufacturer companies cannot attend this program. Prospective distributor members can participate both during the MD-IDEX and the Open MD-IDEX meeting sessions. All member company employees are welcome to attend, but must be registered for the Annual Convention individually beforehand.

EPTDA Distributor companies who have registered for the event are automatically entitled to participate in the MD-IDEX program and make appointments with manufacturers.

Appointments must be made through the dedicated on-line MD-IDEX appointment maker within a specific span of time, during which participating distributors can set meetings with manufacturers, and vice-versa. After these specific booking sessions, the set appointments cannot be changed.

Cancellations by the “inviting” company are only possible during the allocated booking session. The invited company may not refuse an appointment made by the inviting company.

Attending pre-scheduled appointments is mandatory for all MD-IDEX participants. By arranging a meeting session, participants commit to attend their set appointments. In case of absence due to unforeseeable circumstances, the signed-up participants are required to inform the other party duly.

All EPTDA manufacturing companies hosting an MD-IDEX Table must ensure a permanent presence of decision-making level company representatives, during the MD-IDEX and Open MD-IDEX sessions. In case of absence due to unforeseeable circumstances, the signed up participants are required to inform the other parties duly.

MD-IDEX manufacturer participants may display literature and a limited number of small-sized product samples on their hosted table. All the material must fit on the table provided.

MD-IDEX participants are responsible for handling the shipment of their own samples / literature. Shipping information will be provided upon request.

No signs, banners or other corporate promotional items may be posted around the table or anywhere in the hotel, except for sponsors, as provided for by their specific Sponsorship agreements.

EPTDA Annual Convention policies prohibit holding private meetings, hospitality events and other events outside the scheduled Manufacturer Hospitalities / Private Networking Time, which are organized for this particular purpose.

The Open MD-IDEX session is considered as an additional opportunity for distributors and manufacturers to network and socialize.